Midnight Walk 2025 Terms & Conditions
These Terms and Conditions apply to anyone taking part in the Midnight Walk 2025. We want to ensure you have as much fun as possible, so please read through them carefully. Upon registration to this event, you agree to and accept these Terms and Conditions. If you are the parent or guardian of a child participating in the event aged 12-17 or are registering on behalf of someone else or a group, you agree and accept these Terms and Conditions on their behalf.
Bookings, Prices and Payment
Registration for the event is via Enthuse.
Please carefully enter all relevant details when booking online, and ensure your email address is correct as you will receive entry confirmation of your online booking using the email address provided, and we will use this email to communicate with you regarding the event.
Online registration for the event will close at 23:59 on Thursday 24th April 2025.
The cost of entry is £25 for adults (18 +) and £15 for children (12 – 17).
Participants with a disability are entitled to one free entry for a carer to assist in taking part in the event.
All transactions will incur a booking administration fee.
The cost of entry entitles the participant to a t-shirt and glow stick.
If you are making a group booking, please ensure you fill out the personal details of each individual taking part. We will contact you if you do not provide this.
We are only able to offer refunds if the participant is unable to take part due to exceptional circumstances such as loss of a close relative or injury preventing participation. Please contact us where this is the case.
Subject the above, tickets are non-refundable and non-transferable. If you are unable to participate, please let us know as soon as possible. You must not exchange, sell or transfer your entry ticket to anyone else and we reserve the right to refuse participation where this is found to have taken place.
Sponsorship
When fundraising, you must use lawful means and not do anything to cause harm to Salisbury Hospice Charity Ltd.
Participants are encouraged to fundraise through the Enthuse giving page, which will be automatically created for you on registration.
Please make it clear to all that support you that 100% of their sponsorship will be passed to Salisbury Hospice Charity Ltd.
Participants can bring sponsorship monies (together with sponsorship forms) along to the event. Please bring them in a sealed envelope and pass them to a member of the Fundraising Team, who will supply a valid receipt on the night.
Safety
All children aged 12-17 taking part must be accompanied by a paying adult who will be responsible for their safety at all times. We cannot accept participants under the age of 18 without an accompanying adult under any circumstances.
For participants with a disability, please contact us on 01722 416353 for more details about the event and discuss reasonable adjustments.
If you are pregnant we advise you contact your GP to seek professional medical advice prior to entering. You take part at your own risk and Salisbury Hospice Charity Ltd can accept no liability or responsibility for potential issues for mother or child as a result of participation.
The routes will be on public roads and footpaths at night and there will not be any road closures in place. It is the participant’s responsibility to adhere to the Highway Code at all times and follow any instructions given by our staff, volunteers and marshals.
We advise you to wear sensible, comfortable shoes and bring warm clothing should the weather turn cold.
This event is a strictly no smoking or vaping event.
We will operate the event with zero tolerance to the use of illegal substances prior or during the event.
The safety of everyone involved in the event is paramount and you must follow all instructions and guidelines at all times. Failure to do so may lead to us refusing entry or removing you from the event.
Salisbury Hospice Charity Ltd reserves the right to refuse entry to or remove from the event anyone under the influence of alcohol or illegal substances or consumption of either, during the event. We will have zero tolerance to abusive behaviour of any kind including verbal, emotional or physical harm towards our staff, volunteers, participants or anyone associated with the event including the general public and passers-by, and will remove you from the event immediately without liability and where appropriate, may report any actions as a criminal offence to the police.
There are inherent risks in any physical activity and this event is no exception. As you would expect an endurance event carries a risk of personal harm, so you need to be aware of any risks to you personally and any conditions you may have that could be exacerbated by this activity and assume personal responsibility for your participation and actions during the event.
It is your responsibility to ensure that you are in a good physical condition and able to participate in this event and if you have any doubts, seek qualified medical advice before doing so.
Risk
There are inherent risks in any physical activity and this event is no exception. You need to be aware of any risks to you personally and any conditions you may have that could be exacerbated by this activity. You assume personal responsibility for your participation and actions during the event.
It is your responsibility to ensure that you are in a good physical condition and able to participate in this event. If you have any doubts, then we recommend that you seek qualified medical advice before doing so.
By participating in this event, you fully accept and agree that the organisers or any person associated with this activity will not be held liable for any loss, damage or injury to you that may occur during or in connection with this activity.
We and you will comply with all applicable laws, statutes, regulations and codes in force from time to time.
Changes to the Event and Cancellation
We reserve the right to alter the time of the event at any time without liability.
We will communicate any changes to the event via the email address provided during the booking process.
If it is necessary to delay, postpone or cancel the event due to reasons beyond our reasonable control (force majeure), we will endeavour to reschedule the event and permit entry to all previously paid participants. If you are unable to participate in the rescheduled event we will offer you a refund.
If we delay, postpone or cancel the event due to reasons beyond our reasonable control (force majeure), we cannot accept any liability for losses you may suffer including but not limited to travel or accommodation expenses incurred.
Photography and Video
Photographs and videos will be taken at the event for publicity purposes to help promote the event and create memories for those taking part. They could also be used in Salisbury Hospice Charity promotional materials. By entering the event you agree to Salisbury Hospice Charity using any materials you may feature in, for the purposes outlined above. If you do not wish to be included in any promotional materials please let us know natalie.p@salisburyhospicecharity.org.uk
Photographs and videos will come from a wide range of sources, including volunteers and spectators. If approached by a photographer or videographer, we ask that you participate in good spirits, however if you do not wish to be filmed or photographed, please let them know politely when approached. We reserve the right to use photographs or videos supplied to us by third parties where you might be included for the reasons outlined above.
Data Protection
Salisbury Hospice Charity takes the protection of your information seriously. The Charity is committed to ensuring that it complies with the eight principles of good practice within GPDR 2018. We only obtain personal information with your consent and will only use it in a fair and lawful way to further the objectives of the Charity.
We will always store your personal details securely. We will use them to provide you with the service that you have requested, and communicate with you in the way(s) that you have agreed to. Please be assured that your details will not be passed on to third parties.
You can opt out of receiving communications at any time by calling 01722 416353 or mail info@salisburyhospicecharity.org.uk
If you have any questions about the event please contact Greig Futcher Events Fundraiser on 01722 416353 or email events@salisburyhospicecharity.org.uk